Company Overview

Our client operates two successful businesses in Davis, CA: a profitable SaaS platform used by thousands of property managers worldwide, and a locally rooted property management company with a decade-long reputation for reliability. Both companies are stable, growing, and founder-led.

Your Role

You’ll be the right hand to the Founder—handling in-person errands, calendar management, and administrative tasks across both businesses. Success means reducing the Founder’s operational load so priorities move forward without friction.

You’ll:

• Manage mail, shipping, packages, and returns

• Keep the Founder’s calendar updated and conflict-free

• Coordinate with vendors, contractors, and service providers

• Track receipts, purchases, and expenses for accounting

• Organize email and send timely reminders

• Provide reliable, discreet administrative support

• Anticipate needs and suggest process improvements

• Support small one-off operational projects

You Bring

• Strong organizational skills and attention to detail

• Reliability and discretion in handling sensitive information

• Clear, prompt communication with vendors and team members

• Ability to juggle errands, scheduling, and admin tasks

• Prior experience in executive assistance, operations, or office management (preferred)

• Valid driver’s license, reliable transportation, and local presence in Davis, CA

What’s Offered

• Flexible  role: part-time (20–30 hrs/wk) or full-time (~40 hrs/wk)

• Competitive compensation (based on experience)

• Mileage reimbursement for business-related travel

• Direct work with a pragmatic, fast-moving Founder

• Long-term stability with potential to grow into broader operations or chief-of-staff responsibilities

Interview Process

1️⃣ Initial recruiter conversation (30 minutes)
2️⃣ Skills assessment
3️⃣ Team meeting to gauge fit and answer practical questions
4️⃣ Final interview with leadership