Company Overview

We’re a founder-led retail-tech startup that’s growing fast and looking for an organized, proactive assistant to help keep everything running smoothly.

This isn’t your typical assistant role — you’ll be a true partner in making sure the founder can stay focused on big-picture strategy while you handle the moving parts. From managing calendars and streamlining operations to keeping both business and personal priorities on track, you’ll be the go-to person who keeps things humming.

The role is fully remote, async-friendly, and perfect for someone who loves taking initiative, has great judgment, and notices the little details before anyone else does.

What You’ll Do

• Master the founders’ calendars and inboxes, keeping them focused on what matters most

• Schedule meetings and coordinate across time zones like a pro

• Track deadlines, follow-ups, and make sure nothing slips through the cracks

• Use tools like Superhuman, Airtable, and Zapier to create smooth, automated workflows

• Book travel, send thoughtful gifts, track habits, and handle personal support tasks

• Spot inefficiencies and make processes better, you’ll have real influence here!

What We’re Looking For

• 3+ years of experience as an Executive Assistant or similar role supporting C-level executives.
• Highly organized – You keep track of multiple priorities without letting things slip through the cracks.
• Tech-savvy – Comfortable with productivity tools like Superhuman, Acuity, Airtable, and Zapier.
• Strong English skills – You can write professional emails and documents without AI assistance.
• Independent and proactive – You take initiative and figure out what needs to be done without constant direction.
• Adaptable – You’re comfortable working in a fast-paced environment where priorities can shift.
• Remote work experience – You’ve successfully worked in a remote role before and can stay productive without direct supervision.

Bonus Points

• Have supported CEOs, founders, or executive teams before

• Are tech-savvy and love tools that save time

• Geek out about productivity, systems, and making things run better

What You’ll Get

💰 Salary – $1,600–$2,200 USD/month, based on experience.
💻 Remote Work – Work from anywhere in Latin America.
📅 Consistent Monthly Pay – Preferred retainer structure for stability.
📈 Long-Term Opportunity – Be part of a growing company with room to take on more responsibility.
🤝 Direct Collaboration – Work closely with the founders and key team members.

Recruitment Process

1. Application Review – We’ll look at your resume and background.
2. Short Video Interview – You’ll answer 2 short questions on video — this helps us get to know your communication style and energy right away.
3. Discovery Call with Our Recruiters – A quick conversation to learn more about you and answer any questions.
4. Skills & Writing Assessment – A practical exercise to showcase how you think, prioritize, and communicate.
5. Interview with Director of Business Operations – Meet a key member of the team and work through a few real-world scenarios to show how you approach challenges and think on your feet.
6. Interview with Founders – Have a conversation with the founders to align on pace, communication, and expectations — this is where you really get a feel for the culture.
7. Offer – If selected, you’ll receive a formal job offer.

Why You’ll Love This Role

This is for someone who wants to be a partner, not just an assistant. You’ll get to learn how two entrepreneurs grow their business, take ownership of projects, and build systems that will last. If you’re the kind of person who loves being the steady hand behind the scenes and takes pride in being dependable, this is your chance.